(b) Problem Severity Level Definitions. Problems reported by Customer to Dealpath support will be assigned a Severity Level in accordance with the following:
Impact Severity Levels |
Severity 1 |
Critical Failure – actual failure of Services where the Services are unavailable to the Customer. |
Severity 2 |
Major Degradation – Critical problem causing loss of data or loss of service to core Services functionality. Services are functioning but in a significantly reduced capacity, may affect multiple users. |
Severity 3 |
Minor Service/Application Degradation – does not affect core Services functionality. |
(c) Problem Response Times. Dealpath will use commercially reasonable efforts to meet or exceed the target response and problem resolution times for each Severity Level as set forth in the following:
Severity Level |
Response Time Objective |
Restoration
Resolution Objective |
Customer Update Frequency |
1 |
4 Hours |
24 hours to resolve or provide work around |
Daily |
2 |
4 Hours |
3 Business Days to resolve or provide work around |
Daily |
3 |
1 Day |
20 Business Days to resolve or provide work around |
Weekly |
(*) “Business Days” are defined as non-weekend and non-US holiday days.
5. Service Level Credits
(a) Customer’s sole and exclusive remedy, and Dealpath’s sole and exclusive liability, in connection with the availability of the Services shall be that for each continuous period of downtime lasting longer than one hour that occurs in a calendar Deficient Month, Dealpath will credit Customer 5% of any recurring Fees due for the month in question under the applicable Order Form (monthly fees may be calculated by dividing any annual recurring fees by 12); provided that no more than one such credit will accrue per day. Downtime shall begin to accrue at the earliest of (i) as soon as Customer (with notice to Dealpath) recognizes that downtime is taking place, or (ii) Dealpath otherwise becomes aware that downtime is taking place, and continues until the availability of the Services is restored. In order to receive downtime credit, Customer must notify Dealpath in writing within twenty-four (24) hours from the time of downtime, and failure to provide such notice will forfeit the right to receive downtime credit. Such credits shall not exceed a total of credits for one (1) week of recurring Fees (pro-rated) under the applicable Order Form for any one (1) calendar Deficient Month and, except as set forth in following sentence, such credits may not be redeemed for cash. If there will be no subsequent invoice for recurring Fees from Dealpath, Dealpath will refund to Customer the amount of any credit that would have been due to Customer under a subsequent invoice.
(b) Notwithstanding Section 5(a) above, in the event Customer experiences a Severity Level 1 event five (5) times for the Services under an Order Form within any rolling six (6)-month period, Customer may immediately terminate such Order Form upon written notice.
EXHIBIT B – Data Processing Agreement
This Data Processing Addendum (“Addendum”) forms part of the Terms between Customer and Dealpath.
1. Subject Matter and Duration.
(a) Subject Matter. This Addendum reflects the parties’ commitment to abide by Data Protection Laws concerning the Processing of Customer Personal Data in connection with Dealpath’s provision of the Services under the Terms. All capitalized terms that are not expressly defined in this Addendum will have the meanings given to them in the Terms. If and to the extent language in this Addendum or any of its Exhibits conflicts with the Terms, this Addendum shall control.
(b) Duration and Survival. This Addendum will become legally binding upon the Effective Date, or upon the date that the Parties enter into this Addendum if it is completed after the Effective Date. Dealpath will Process Customer Personal Data until the relationship terminates as specified in the Terms. Dealpath’s obligations and Customer’s rights under this Addendum will continue in effect so long as Dealpath Processes Customer Personal Data.
2. Definitions.
For the purposes of this Addendum, the following terms and those defined within the body of this Addendum apply.
(a) “Customer Personal Data” means Personal Data Processed by Dealpath on behalf of Customer.
(b) “Data Protection Laws” means all applicable data privacy, data protection, and cybersecurity laws, rules and regulations to which the Customer Personal Data are subject. “Data Protection Laws” shall include, but not be limited to, the California Consumer Privacy Act of 2018 as amended by the California Privacy Rights Act, its associated regulations and their successors (“CCPA”), the EU General Data Protection Regulation 2016/679 (“GDPR”), the Data Protection Act 2018 and GDPR as saved into United Kingdom law by virtue of Section 3 of the United Kingdom’s European Union (Withdrawal) Act 2018 (“UK GDPR”), and the Swiss Federal Act on Data Protection of 25 September 2020 (“FADP”).
(c) “Personal Data” shall have the meaning assigned to the terms “personal data” and/or “personal information” under applicable Data Protection Laws.
(d) “Process” or “Processing” means any operation or set of operations which is performed on Personal Data or sets of Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment or combination, restriction, erasure, or destruction.
(e) “Security Incident(s)” means the breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Customer Personal Data attributable to Dealpath.
(f) “Services” means any and all services that Dealpath performs under the Terms.
(g) “Standard Contractual Clauses” or “SCCs” means the Standard Contractual Clauses for the Transfer of Personal Data to Processors Established in Third Countries under GDPR, as approved by European Commission Implementing Decision 2021/914. Section 4 to this Addendum contains certain interpretive and supplementary provisions regarding application of the Standard Contractual Clauses. The information required by Annexes 1 and 2 of the Standard Contractual Clauses is provided in Annexes I and II of this Addendum.
(h) “Subprocessor” means Dealpath’s authorized vendors and third-party service providers that Process Customer Personal Data.
3. Data Use and Processing.
(a) Documented Instructions. Dealpath and its Subprocessors shall Process Customer Personal Data only in accordance with the documented instructions of Customer or as specifically authorized by this Addendum, the Terms, or any applicable Order Form. Dealpath will, unless legally prohibited from doing so, inform Customer in writing if it reasonably believes that there is a conflict between Customer’s instructions and applicable law or otherwise seeks to Process Customer Personal Data in a manner that is inconsistent with Customer’s instructions.
(b) Authorization to Use Subprocessors. Customer generally authorizes Dealpath to engage Subprocessors to provide aspects of the Service. Dealpath’s current Subprocessors are listed at https://www.dealpath.com/subprocessors/.
(c) Dealpath and Subprocessor Compliance. Dealpath agrees to (i) enter into a written agreement with each Subprocessor regarding its Processing of Customer Personal Data that imposes on such Subprocessors data protection and security requirements for Customer Personal Data at least as protective of Customer’s rights in Customer Personal Data as this Addendum; and (ii) remain responsible to Customer for Subprocessors’ failure to perform their obligations with respect to the Processing of Customer Personal Data.
(d) Right to Object to New Subprocessors. Where required by Data Protection Laws and provided that Customer signs up for notifications at https://www.dealpath.com/dealpath-sub-processors/, Dealpath will email the contact email address(es) provided (Customer’s POC) prior to engaging any new Subprocessors that Process Customer Personal Data and allow Customer ten (10) days to object. If Customer has legitimate objections to the appointment of any new Subprocessor, the Parties will work together in good faith to resolve the grounds for the objection.
(e) Confidentiality. Any person authorized to Process Customer Personal Data must contractually agree to maintain the confidentiality of such information or be under an appropriate statutory obligation of confidentiality.
(f) Personal Data Inquiries and Requests. Dealpath agrees to provide reasonable assistance and comply with reasonable instructions from Customer related to any requests from individuals exercising their rights in Customer Personal Data granted to them under Data Protection Laws.
(g) Sale of Customer Personal Data Prohibited. Dealpath shall not sell or share Customer Personal Data as those terms are defined by the CCPA.
(h) Data Protection Impact Assessment and Prior Consultation. Where required by Data Protection Laws, Dealpath agrees to provide reasonable assistance at Customer’s expense to Customer where, in Customer’s judgement, the type of Processing performed by Dealpath requires a data protection impact assessment and/or prior consultation with the relevant data protection authorities.
(i) Demonstrable Compliance. Dealpath agrees to provide reasonable information necessary to demonstrate compliance with this Addendum to Customer upon reasonable request.
4. Cross-Border Transfers of Personal Data.
(a) Cross-Border Transfers of Personal Data. Customer authorizes Dealpath to transfer Customer Personal Data across international borders, including from the European Economic Area, Switzerland and the United Kingdom to the United States. Where required, cross-border transfers of Customer Personal Data must be supported by an approved adequacy mechanism.
(b) Compliant Transfer Mechanisms. Without prejudice to the foregoing, Customer consents to transfers where Dealpath has implemented a transfer solution compliant with applicable Data Protection Laws, which for example may include: (i) where such transfer is subject to an adequacy decision by the European Commission; (ii) the Standard Contractual Clauses; (iii) another appropriate safeguard pursuant to Article 46 of GDPR or equivalent safeguard under other applicable Data Protection Laws; or (iv) a derogation pursuant to Article 49 of GDPR or equivalent derogation under other applicable Data Protection Laws.
(c) Incorporation of Standard Contractual Clauses. The parties agree that the Standard Contractual Clauses are hereby incorporated by reference into this Addendum as follows:
(i) Module 1: Transfer controller to controller, Clauses 1 to 6, 8 and 10 to 18 apply where Dealpath Processes Personal Data as a Controller, Dealpath and its relevant Affiliates are located in non-adequacy approved third countries, and Customer and its relevant Affiliates are established in the EEA.
(ii) Module 2: Transfer controller to processor, Clauses 1 to 6 and 8 to 18 apply where Dealpath Processes Personal Data as a Processor, Dealpath and its relevant Sub-Processor Affiliates are located in non-adequacy approved third countries, and Customer and its relevant Affiliates are established in the EEA.
(iii) Module 3: Transfer processor to processor, Clauses 1 to 6 and 8 to 18 apply where Dealpath Processes Personal Data as a Processor, Dealpath and its relevant Sub-Processor Affiliates are located in non-adequacy approved third countries, and Customer and its relevant Affiliates are established in the EEA.
(d) Standard Contractual Clause Optional Provisions. Where the Standard Contractual Clauses identify optional provisions (or provisions with multiple options) the following shall apply:
(i) Clause 7 (Docking Clause) is omitted;
(ii) In Clause 9(a) (Use of sub-processors) – Option 2 shall apply and the parties shall follow the process and timing agreed in the Addendum to appoint sub-processors;
(iii) In Clause 11(a) (Redress) – the Optional provision shall NOT apply;
(iv) In Clause 16(b) (Suspension of transfers) if Dealpath is the data exporter it will suspend transfers of personal data only as required by law and will notify Customer as promptly as possible (before suspension if possible) so that Customer may remedy the condition requiring suspension;
(v) In Clause 17 (Governing Law) – the laws of the Republic of Ireland shall govern; and
(vi) In Clause 18 (Choice of forum and jurisdiction) – the courts of the Republic of Ireland shall have jurisdiction.
(e) Supplementary Terms to Standard Contractual Clauses
(i) The purpose of the Processing, categories of data subjects and categories of data are identified on Annex 1.
(ii) The certification of deletion required by Clause 8.5 and Clause 16(d) will be provided upon Customer’s written request.
(iii) The measures Dealpath is required to take under Clause 8.6(c) will only cover Dealpath’s impacted systems.
(iv) Documentation and compliance. For the purposes of Clauses 8.9(b) and 8.9(e) the review and audit provisions in the Agreement and Addendum shall apply.
(v) Where the Standard Contractual Clauses require Dealpath to notify the competent supervisory authority, Dealpath shall first provide Customer with the details of the notification, permitting Customer to have prior written input into the relevant notification where Customer so desires to do, and without delaying the timing of the notification unduly.
(vi) For purposes of Clause 8.2 – Module 1, Clause 8.3 – Module 2 and Clause 15.1(a), unless otherwise stated by Dealpath, Customer will be responsible for communicating with data subjects, and Dealpath shall provide the level of assistance set out in the Addendum.
(vii) Customer will reimburse Dealpath for all costs and expenses incurred by Dealpath in connection with the performance of Dealpath’s obligations under Clause 15.1(b) and Clause 15.2 without regard for any limitation of liability set forth in the Terms.
(viii) Liability. For the purposes of Clause 12(a), the liability of the Parties shall be limited in accordance with the limitation of liability provisions in the Terms.
(ix) Signatories. Notwithstanding the fact that the SCCs are incorporated herein by reference without being signed directly, Dealpath and Customer each agrees that their execution of the Agreement is deemed to constitute its execution of the SCCs, and that it is duly authorized to do so on behalf of, and to contractually bind, the Data Exporter or Data Importer (as applicable) accordingly.
(f) Swiss Law Provisions. Personal Data transfers from Switzerland will be governed by the SCCs as conformed to Swiss law as follows:
(i) references to the EU, member states and GDPR in the SCCs are amended mutatis mutandis to refer to Switzerland, the FDPA, and the Swiss Federal Data Protection and Information Commissioner; and
(ii) In Clause 17 (Governing Law) the laws of Switzerland shall govern, and in Clause 18 (Choice of forum and jurisdiction) the courts of Switzerland shall have jurisdiction.
(g) United Kingdom Law Provisions. Personal Data transfers from the United Kingdom will be governed by the SCCs as conformed to UK law pursuant to the International Data Transfer Addendum (the “IDTA”) issued by the UK Information Commissioner’s Office (the “ICO”) and laid before Parliament in accordance with s119A of the Data Protection Act 2018 on 2 February 2022.
(i) In Part 1 of the IDTA, the information required by Tables 1 – 3 is provided in the Terms, Addendum and these SCCs.
(ii) The IDTA’s Mandatory Clauses are incorporated by reference into this Addendum in accordance with Alternative Part 2 of the template IDTA.
(iii) References to the EU, member states and GDPR in the Standard Contractual Clauses are amended mutatis mutandis to refer to the United Kingdom, UK GDPR and the ICO.
(iv) In Clause 17 of the Standard Contractual Clauses (Governing Law), the laws of England and Wales shall govern, and in Clause 18 (Choice of forum and jurisdiction), the courts in London, England shall have jurisdiction. A data subject may also bring legal proceedings against the data exporter and/or data importer before the courts in the UK.
5. Information Security Program.
(a) Dealpath agrees to implement appropriate technical and organizational measures designed to protect Customer Personal Data in accordance with Data Protection Laws, as described in Annex II below.
6. Security Incidents.
(a) Notice. Upon becoming aware of a Security Incident, Dealpath agrees to provide notice via e-mail without undue delay and within the time frame required under Data Protection Laws to Customer’s POC. Where possible, such notice will include all available details required under Data Protection Laws for Customer to comply with its own notification obligations to regulatory authorities or individuals affected by the Security Incident.
(b) Investigation. Dealpath will investigate the Security Incident and provide Customer with information concerning the scope, cause, impact of, and mitigation measures referenced in (c) below taken with respect to such Security Incident upon the initial notification referenced in (a) above, or, if not available at such time, promptly thereafter.
(c) Mitigation. Dealpath will take reasonable steps to mitigate the effects of the Security Incident.
7. Audits.
(a) Audits. The parties acknowledge that Dealpath uses third-party auditors to verify the adequacy of its Processing of Customer Personal Data. The audit: (i) is performed annually; (ii) is performed against the SOC 2 Type 2 framework; (iii) is performed by an independent third-party security professional at Dealpath’s selection and expense; and (iv) will result in the generation of an audit report affirming that Dealpath’s security controls are compliant with SOC 2 Type 2 (“Report”). Upon request, Dealpath will provide Customer with a copy of its then current Report. If Customer demonstrates that the information contained in the Report is not sufficient for its compliance purposes, then Customer may carry out a follow up audit to ensure Dealpath’s compliance with the terms of this Addendum by having Dealpath complete a data protection questionnaire of reasonable length. Any provision of the Report to, or audit carried out by Customer shall be subject to reasonable confidentiality procedures.
8. Data Deletion.
(a) Data Deletion. At the expiry or termination of the Terms, Dealpath will, upon Customer’s request, delete or return all Customer Personal Data (excluding any back-up or archival copies which shall be deleted in accordance with Dealpath’s data retention schedule), except where Dealpath is required to retain copies under applicable laws, in which case Dealpath will isolate and protect that Customer Personal Data from any further Processing except to the extent required by applicable laws.
(b) Customer can choose to engage Dealpath’s Professional Services at any point to request an export of all Customer Personal Data and any other of Customer’s Services account information (such as tasks, files, comments, and deal activity logs). The requested information will be exported and delivered to the Customer contact specified in writing by Customer (email accepted) in a common file format.
9. Processing Details.
(a) Subject Matter. The subject matter of the Processing is the Services pursuant to the Terms.
(b) Duration. The Processing will continue until the expiration or termination of the Terms.
(c) Categories of Data Subjects. Data subjects whose Customer Personal Data will be Processed pursuant to the Terms.
(d) Nature and Purpose of the Processing. The purpose of the Processing of Customer Personal Data by Dealpath is the performance of the Services.
(e) Types of Customer Personal Data. Customer Personal Data that is Processed pursuant to the Terms.
Annex I. Annex I to the Standard Contractual Clauses shall read as follows:
A. List of Parties
Data Exporter: Customer.
Address: As set forth in the Order Form.
Contact person’s name, position, and contact details: As set forth in the Order Form.
Activities relevant to the data transferred under these Clauses: The Services.
Role: Controller.
Data Importer: Dealpath.
Address: As set forth in the Order Form.
Contact person’s name, position, and contact details: As set forth in the Order Form.
Activities relevant to the data transferred under these Clauses: The Services.
Role: Processor.
B. Description of the Transfer:
Categories of data subjects whose personal data is transferred: The categories of data subjects whose Customer Personal Data is transferred under the Standard Contractual Clauses including, but not limited to, Authorized Users.
Categories of personal data transferred: The categories of Customer Personal Data transferred under the Standard Contractual Clauses including, but not limited to, Authorized Users’ name and email address.